Landscape Elements saves 5 hours a week by automating the flow between AroFlo and MYOB Acumatica

Landscape Elements ran its operations in AroFlo and its finances in MYOB Acumatica, with a person in the middle moving data between the two by hand every week. That manual handling cost the finance team roughly four to five hours a week, delayed reporting, and created last-minute pressure around supplier payments.

After an earlier attempt with another provider stalled before it could go live, Landscape Elements brought in Integration Fox. The team built a reliable one-way sync from AroFlo to MYOB Acumatica, solved problems a previous provider had said were not possible, and had the business ready to go live within about a month. The result Landscape Elements expects is less manual entry, cleaner data, better visibility of outstanding liabilities, and the confidence to roll the same approach out to another department.

About Landscape Elements

Landscape Elements is a specialist landscape construction and grounds maintenance company based in Balcatta, Western Australia, serving the greater Perth area. The team consists of more than 80 people, including in-house Landscape Architects and qualified Horticulturalists, working across four main areas: large-scale landscape construction, ongoing grounds maintenance, exclusive residential landscapes, and individualised estate packages for property developers.

A business like that runs on two very different kinds of software. AroFlo handles the operational side: jobs, scheduling, field activity, and the costs attached to each project. MYOB Acumatica handles the financial side: invoices, supplier bills, reconciliation, and reporting. Both systems were doing their jobs well. The problem was the gap between them, where invoices, supplier bills, clients, and suppliers had to be carried across by hand.

For a finance team supporting more than 80 staff across a steady pipeline of construction and maintenance projects, that gap is exactly where time and accuracy were being lost.

The challenge: hours lost to manual handling and reporting that always lagged

For Landscape Elements, the day-to-day pain came down to how much information had to be moved by hand, and how little visibility the team had while it sat in transit. Finance Manager Jaz Bansal describes it plainly:

"The biggest challenge was the amount of manual handling required. We relied heavily on Velixo to transfer and reconcile information, which was very time-consuming. Data was not flowing in real time, creating reporting delays and reducing visibility into current financial information. We also found ourselves processing supplier bills at the last minute, which sometimes created pressure around payment deadlines because everything ultimately needed to be entered."

That manual work added up. When asked how much time the team was losing each week to double-data entry and fixing typos or missing line items, Jaz puts a clear number on it:

"On average, approximately 4–5 hours per week."

It is the kind of figure that looks small on a single week and becomes significant across a year, especially when it sits with a finance team that should be spending its time on analysis and decision-making rather than re-keying transactions.

A cautionary tale: when a cheaper option cannot get over the line

Landscape Elements had already tried to solve the problem once before. The experience is a useful reminder that an integration is only worth anything once it actually goes live. Jaz is candid about what happened:

"We were working with another integration partner. We had some initial success; however, we were unable to go live due to slow response times and delays in debugging and resolution."

Initial promise counts for little when a project stalls in debugging and never reaches production. By the time Landscape Elements came to Integration Fox, the priority was a partner who would stay responsive through the hard parts and get the integration delivered.

The solution: a reliable one-way sync that does the heavy lifting

Integration Fox built an automated one-way sync from AroFlo into MYOB Acumatica, so that clients, suppliers, invoices, and bills flow across without anyone moving them by hand. Jaz expects it to reshape the team's daily bookkeeping and accounts payable routine:

"The automation will significantly reduce manual data entry and the need to reconcile information between systems. Our team will spend less time processing transactions and correcting errors, allowing us to focus on higher-value activities. From an accounts payable perspective, supplier bills will flow into MYOB Acumatica much more efficiently, giving us better visibility of outstanding liabilities and helping ensure payments are processed on time. Overall, it will streamline our workflows, improve accuracy, and provide more up-to-date financial information for decision-making."

Beyond the time saved, the bigger win is trust in the numbers. A dependable sync means the financial picture in MYOB Acumatica is consistent and current, which changes how confidently the team can act on it:

"Having a reliable one-way sync means financial data is consistently transferred into MYOB Acumatica without the risk of manual errors or missed transactions. It provides greater confidence that reports are based on accurate and up-to-date information, allowing us to monitor project performance, costs, and cash flow more effectively. From a finance perspective, it reduces the stress of reconciling data between systems and gives peace of mind that critical information is flowing where it needs to be, when it needs to be there."

Working with Integration Fox

What stood out for Landscape Elements was a delivery process that moved quickly while still solving the difficult, technical problems properly, including ones they had been told elsewhere could not be solved at all:

"Our experience with the Integration Fox team has been very positive. The entire setup and mapping process was handled professionally and with great attention to detail, while still progressing at a swift pace. The team was responsive, knowledgeable, and willing to work through challenges to find practical solutions.

One of the standout outcomes was being able to resolve issues we had previously been told were not possible to address, such as handling GST-inclusive transactions. That gave us a lot of confidence in both the product and the team's expertise.

The success of the integration project has also given us the confidence to move another department onto AroFlo, knowing that the integration with MYOB Acumatica will support our broader business processes effectively."

That last point matters. A successful integration gives a business the confidence to standardise on the platforms that work, knowing the data will follow.

The results

• 4 to 5 hours a week of manual double-entry handed back to the finance team.

• Cleaner, more accurate data flowing automatically from AroFlo into MYOB Acumatica, with fewer typos and missing line items to chase.

• Better visibility of outstanding liabilities and on-time supplier payments through a smoother accounts payable process.

• Up-to-date financial information for monitoring project performance, costs, and cash flow.

• Problems solved that another provider could not deliver, including GST-inclusive transactions.

• Confidence to expand, with another department moving onto AroFlo on the back of the project's success.

For any business still moving data between AroFlo and MYOB Acumatica, or similar platforms, by hand, Jaz's recommendation is direct:

"I would strongly encourage them to take the step and speak with Integration Fox. In our experience, the integration has significantly reduced manual effort, improved data accuracy, and removed the constant risk of delays or errors caused by manual entry. It has also improved financial visibility, allowing for more timely and confident decision-making. For any business still relying on manual processes or partial integrations, this kind of automation is a clear step change in efficiency, control, and peace of mind. It is not just an operational improvement; it is a strategic advantage."

Connect your systems the way Landscape Elements did

If your team is still moving data between AroFlo, MYOB Acumatica, or other platforms by hand, Integration Fox can connect them so the information flows automatically, with a reliable, fully managed integration that is built to actually go live.