AroFlo – MYOB Acumatica
Landscape Elements ran its operations in AroFlo and its finances in MYOB Acumatica, with a person in the middle moving data between the two by hand every week. That manual handling cost the finance team roughly four to five hours a week, delayed reporting, and created last-minute pressure around supplier payments.
After an earlier attempt with another provider stalled before it could go live, Landscape Elements brought in Integration Fox. The team built a reliable one-way sync from AroFlo to MYOB Acumatica, solved problems a previous provider had said were not possible, and had the business ready to go live within about a month.
Landscape Elements is a specialist landscape construction and grounds maintenance company based in Balcatta, Western Australia, serving the greater Perth area. What began with a ute, a wheelbarrow and a lot of hard work has grown into a business that employs more than 80 people, including in-house Landscape Architects and qualified Horticulturalists.
The team works across four main areas: large-scale landscape construction, ongoing grounds maintenance, exclusive residential landscapes, and individualised estate packages for property developers. Their portfolio includes some of Perth's most recognisable public spaces, from the award-winning Subi East Oval redevelopment to the Collier Park Mini Golf course and family communities such as Allara in Eglinton.
A business like that runs on two very different kinds of software. AroFlo handles the operational side: jobs, scheduling, field activity, and the costs attached to each project. MYOB Acumatica handles the financial side: invoices, supplier bills, reconciliation, and reporting. Both systems were doing their jobs well. The problem was the gap between them, where invoices, supplier bills, clients, and suppliers had to be carried across by hand.
For Landscape Elements, the day-to-day pain came down to how much information had to be moved by hand, and how little visibility the team had while it sat in transit. Finance Manager Jaz Bansal describes it plainly:
The biggest challenge was the amount of manual handling required. We relied heavily on Velixo to transfer and reconcile information, which was very time-consuming. Data was not flowing in real time, creating reporting delays and reducing visibility into current financial information. We also found ourselves processing supplier bills at the last minute, which sometimes created pressure around payment deadlines because everything ultimately needed to be entered.
Asked how much time the team was losing each week to double-data entry and fixing typos or missing line items, Jaz puts a clear number on it: on average, approximately 4 to 5 hours per week. It is the kind of figure that looks small on a single week and becomes significant across a year.
Landscape Elements had already tried to solve the problem once before. The experience is a useful reminder that an integration is only worth anything once it actually goes live.
We tried Trade Magnet. We had some initial success; however, we were unable to go live due to slow response times and delays in debugging and resolution.
Initial promise counts for little when a project stalls in debugging and never reaches production. By the time Landscape Elements came to Integration Fox, the priority was a partner who would stay responsive through the hard parts and get the integration delivered.
Integration Fox built an automated one-way sync from AroFlo into MYOB Acumatica, so that clients, suppliers, invoices, and bills flow across without anyone moving them by hand.
The automation will significantly reduce manual data entry and the need to reconcile information between systems. Our team will spend less time processing transactions and correcting errors, allowing us to focus on higher-value activities. From an accounts payable perspective, supplier bills will flow into MYOB Acumatica much more efficiently, giving us better visibility of outstanding liabilities and helping ensure payments are processed on time.
Beyond the time saved, the bigger win is trust in the numbers. A dependable sync means the financial picture in MYOB Acumatica is consistent and current, which changes how confidently the team can act on it.
Having a reliable one-way sync means financial data is consistently transferred into MYOB Acumatica without the risk of manual errors or missed transactions. It provides greater confidence that reports are based on accurate and up-to-date information, allowing us to monitor project performance, costs, and cash flow more effectively.
Our experience with the Integration Fox team has been very positive. The entire setup and mapping process was handled professionally and with great attention to detail, while still progressing at a swift pace. The team was responsive, knowledgeable, and willing to work through challenges to find practical solutions. One of the standout outcomes was being able to resolve issues we had previously been told were not possible to address, such as handling GST-inclusive transactions. That gave us a lot of confidence in both the product and the team's expertise.
The success of the integration project has also given Landscape Elements the confidence to move another department onto AroFlo, knowing the integration with MYOB Acumatica will support their broader business processes.
I would strongly encourage them to take the step and speak with Integration Fox. In our experience, the integration has significantly reduced manual effort, improved data accuracy, and removed the constant risk of delays or errors caused by manual entry. It has also improved financial visibility, allowing for more timely and confident decision-making.
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