WooCommerce takes the order, and Xero keeps the books. Integration Fox sends each paid order to Xero as an invoice, with the customer, items, shipping and tax already mapped, so sales are recorded without anyone rekeying them.
How it works
Paid WooCommerce orders go to Xero as invoices, with customers created or matched on email — fully managed and monitored by our engineers.
Managed Integration
Fully Managed Sync
WooCommerce orders are sent to Xero as invoices, with customers created or matched automatically
Implementation: POA
$349 USD / month
Benefits
✓ Every paid order lands in Xero as an invoice, so sales are recorded without manual entry
✓ Each customer has their own Xero contact, matched on email, so customer sales history is in one place
✓ Tax and shipping are sent exactly as WooCommerce charged them, so Xero totals match the order
What syncs
WooCommerce Customers → Xero Contacts
One-way, WooCommerce to Xero — one contact per customer, matched on email and kept up to date from later orders (17 fields) — click to view full mapping
WooCommerce Orders → Xero Invoices
One-way, WooCommerce to Xero — paid orders become Awaiting Payment invoices, with line items, tax and shipping as charged (21 fields) — click to view full mapping
Don't see the fit you need?
If this configuration doesn't quite cover what you need, talk to us — we scope custom field mapping, transformation rules and sync logic for cases like this every day.
Why Integration Fox
1
No software to learn and no lengthy setup project — our engineers configure and run the sync for you.
2
Customers and orders flow from WooCommerce into Xero, so the store stays the source of truth for sales and Xero stays the source of truth for your books.
3
Every sync is logged and monitored, with error handling built in and a history you can audit.
FAQ
No. Nothing is installed on your store. We connect to WooCommerce and Xero through their APIs and run the sync for you.
Paid orders: those that reach Processing, and virtual or downloadable orders that go straight to Completed. Pending, failed and cancelled orders aren't sent.
Yes. Contacts are matched on email, including guest checkouts, so repeat customers aren't duplicated. If a customer's details change, the contact is updated from their latest order.
No. Order numbers are sent with a prefix, such as "WC-1234", set during setup.
Yes. Tax is sent line by line exactly as WooCommerce calculated it.
Coupons are included in each line's price. Shipping is added as its own line on the invoice.
Orders are sent to Xero in the currency they were placed in. If your store sells in more than one currency, you'll need a Xero plan with multi-currency.
The cancellation isn't carried across, so your finance team voids or credits the invoice in Xero.
Not as standard. Payments are reconciled in Xero against your payment gateway's deposits, and refunds are entered as credit notes. If you need these automated, talk to us and we'll scope it.
Custom fields and non-standard setups are common. We scope these during setup.
Talk to an integration expert to scope your setup.
